Step 1 From your OneDrive, choose the file you want to share and then click the
Share button.
Step 2 In the Share window, type the name of the colleague you want to share the file with. You should type last name, first name, similar to how you would search for colleagues in the Global Address Listing (GAL). You can also add a message.
Step 3 By default, only UHN staff can view your file. To change this setting, click on the disclaimer reading "Only people in University Health Network with the link can view". This opens a list of sharing permissions and options.
Step 4 Choose the desired permission setting and check
Allow editing as needed. Then select
Apply.
Step 5 Once you’re done, hit
Send.
TIP: You can select Copy Link if you wish to paste this link elsewhere, like an email draft in Outlook or through Skype for Business. You can click on Outlook to draft this message using your Webmail.
File sharing with external partners:
Step 1 From the share window, change the default permission setting from "Only people in University Health Network can view" to "Specific People".
Step 2 Check
Allow editing as needed, then click
Apply. This enables the recipient(s) to edit, rather than view-only.
Step 3 Once you're done, hit
Send.
Step 4 Your recipient will receive an email prompting them to either create a Microsoft guest account
or enter a verification code. This will confirm their identity and allow them to view and edit the document.
